Key Dates

Deadline for abstract submission: April 12, 2021
Acceptance notifications will be sent the week of April 26, 2021
Draft Session Presentations due in PowerPoint format: July 15, 2021
FINAL Session Presentations due in PPT format: July 22, 2021
VFMW takes place July 26 – July 30, 2021 | Virtual EDT

Submission Guidelines

IMPORTANT! We suggest you first develop and save your submission proposal in Word then copy and paste the information into the appropriate sections in the online form.  The online form does not have spell check so editing your submission in advance ensures greater accuracy.

NOTE: Presentations must offer professionally relevant topics and avoid marketing any particular product, person or business service as those abstracts will not be accepted.  All sessions are intended to provide professional development and, therefore, attendees receive Professional Development Hour credits. The National Council of Examiners for Engineering and Surveying (NCEES) defines a PDH presentation as a professionally relevant instruction or presentation. Sessions can be individual presentations, moderated panel discussions, moderated roundtable discussions, or case studies.  

Submission Instructions & Important Tips for Completing the CFP

  • All presentations are VIRTUAL. By submitting an abstract you agree to presenting virtually and that you will read and adhere to all technical requirements and suggestions and participate in technical trainings and dry runs.
  • All speakers must accept the Content Speaker Agreement terms and conditions at time of submission
  • Create a session title that captures the essence of your session in ten (10) words or less
  • A 200-400-word description of the session content – the description should “sell” your session to the reviewers – be concise about the value to the audience
  • A 50-word summary of the session to be used in conference promotional materials –this summary should SELL YOUR SESSION! Make it catchy so people want to attend.  
  • Four (4) learning objectives are required – this is the list of the knowledge the participants will leave the session with
  •  A 100 to 150-word biography of the presenter or each panelist is needed
  • Presenter(s) qualifications on the subject matter – what makes this person the one who should be chosen to speak on this topic
  • If applicable, other conferences where this information has been presented, including references
  • Co-presenters must be identified by name (do not just say “representative from USACE” and included in the abstract submission

PLEASE NOTE: Upon acceptance, we may modify the session title and description to match our writing style and format for promotional materials, the website and onsite guide.
Please submit no more than two (2) presentation proposals.


Our Educational Sessions are organized into focused topic areas, with sub-sets that clearly define the subject matter we are looking to present at the Facility Management Workshop. Cross-cutting topics that span multiple tracks are welcome, for example:  data analytics, strategic partnerships, and building materials innovations. Finally, in response to many requests, this year we introduced focus areas on Healthcare and Airfield Asset Management. Sessions are one (1) hour in length, including time for Q&A, and the format can be a stand-alone topic, panel, or combined with other topics for a broader session. Be sure that your proposal indicates your target audience (beginner, intermediate, or advanced level). 

Asset Management Strategy and Leadership – Realizing and Managing the Value of Your Assets

  • Business Management – Managing human capital to achieve organizational goals and provide career development opportunities 
  • Emerging Asset Management Standards – Applying standards such as ISO 55000 to derive value from your assets
  • Data-Driven Business Cases – How does your organization leverage data to make the business case for facilities investment? 

Technology and Innovation – Transforming the FM Services Landscape 

  • Disruption in Facilities Management – Identifying disruptive technologies that impact the role of facility managers, technicians, and service providers
  • Smart Building Technology – Emerging technologies and trends in FM
  • Enabling Software – Case studies in BUILDER and Enterprise SMS technology integration
    • Esri, AutoDesk, BIM, Tableau, etc.
  • Best Practices in Surveying and Remote Sensing Technologies – Building the digital foundation for the future of installations and asset management
  • Installation of the Future – Cross-cutting technological impacts of base security and surveillance, facility monitoring, and energy efficiency 

Geospatial Engineering Support – A Data-driven Cradle-to-Grave Approach to Readiness and Resilience 

  • A Life-Cycle Approach to Geospatial Engineering – New processes and impacts on managing the built and natural infrastructure 
  • Geospatial Impacts on Installation Planning – Improving planning through data enhanced land use control, utilization, and environmental impact awareness  
  • Visualizing Disaster Preparedness, Response, and Recovery – Enhancing preparedness, response, and recovery operations and facilitating inter-agency collaboration

Facility Sustainment, Restoration, and Modernization (SRM) – Ensuring Existing and New Facilities Meet Warfighter Needs

  • Resilience and Risk Management – Improving facilities resilience and managing and reducing risks 
  • SRM Acquisition and Execution Methodologies – Improving and expediting SRM program execution
  • Innovative Building Materials and Methods – Best government and industry practices for extending the facility life cycle and expediting new construction  
  • Building Information Modeling (BIM) to Facilities Information Management (FIM) – Using BIM products to improve turnover and acceptance, and build a user-tailored FIM

Operations and Maintenance Management – Continual Improvement and Innovation in O&M

  • Current Trends in BOS Contracts – Emerging approaches to procuring essential services
  • Operations in a post-COVID World – Anticipating the “new normal” after the pandemic
  • BIM and Operations Management – Finding operational solutions with building information models 
  • New Approaches to Workforce Management – Assessing the impact of new trends in safety, productivity, and work order management  
  • High-Performance Energy-related Goals – Energy solutions, partnerships, and leadership best practices

NEW: Healthcare Asset Management – Dedicated Healthcare Facilities and Broader Health Engineering Considerations 

  • Implementing an Asset Management Program in Healthcare Facilities – Management and Maintenance of specialized physical assets, machinery, and equipment
  • Healthier Non-medical Facilities – The benefits of enhancing HVAC and other controls to address airborne threats from COVID19, mold, etc.
  • Good Environmental Management Practices – Awareness and management of contaminants in specialized industrial facilities

NEW: Airfield Asset Management – Prioritization in an Underfunded SRM Environment

  • Airfield Pavement Sustainment, Repair, and Recapitalization
    • Utilization of Pavement Condition Index (PCI) or Airfield Pavement Evaluation (APE) reports
    • Share your Best Practices, Policies, Procedures and/ or Operations for Airfield Pavement Sustainment, Repair, and Recapitalization
  • Airfield Utilities- Mission Critical Assets That Go Unnoticed
    • Non-pavement airfield Infrastructure, utilities assessments and sustainability
    • Lessons learned in underestimating airfield infrastructure SRM costs
    • Planning and implementing sustainable, resilient airfield infrastructure
  • Airfield Operational Environment- How to Best Use and not Encroach or Compromise the Airfield Operational Areas
    • Airfield Layout Planning
    • Regulations and tools preventing obstructions and incompatible land uses
    • Identification of methods to utilize real estate near the airfield

Abstract Evaluations and Notification Process

Abstracts are evaluated using a peer review process. Each abstract will be evaluated by a panel of SAME National Community of Interest (COI) members and Subject Matter Experts from SAME, USACE, NAVFAC, USAF, USGC, and USPHS using the following criteria: quality of abstract, accuracy, overall quality of writing, references, and relevance of the subject to the focus areas.
The review process takes four weeks to complete. Notifications of acceptance for the SAME 2021 Facility Management Workshop will be sent the week of April 26, 2021.


All speakers must register for the conference. Your speaker registration is complimentary and includes access to all sessions live or via recording.
NOTE: Any government speaker who submits an abstract is responsible for his/her own approval to participate and is assumed to have received that confirmation prior to submitting. SAME cannot be the advocate to work your approval, however, we will inform the Service which speakers have been chosen.

Conference Information and Questions

The FMW Call for Presentations is managed and executed by the Society of American Military Engineers (SAME). For conference details such as the schedule at a glance, registration fees, exhibiting and sponsorship opportunities, please refer to the conference website at

If you have any questions or need assistance, please contact us at

Thank you for your willingness to share your time and expertise!


© 2021

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