Call for Presentations

Call for Presentations

The Call for Presentations has closed. 

To register for the workshop, visit:
To register as an exhibitor, visit:


If you have any questions, please contact SAME's Program Manager, Eddie Gonzalez, at or 703-549-3800, ext. 176. 


to submit a session proposal is September 10, 2018. If selected, you will present your session at the 2019 SAME-IFMA Facility Management Workshop taking place Feb 7-8 at the Westin Riverwalk 420 W. Market St. San Antonio, TX 78205. Details on the Call for Presentation are noted below.

The Society of American Military Engineers (SAME) and the International Facility Management Association (IFMA) invite you to share your industry knowledge and business expertise with federal government and industry professionals who support the people, places, processes and technologies of the work environment.

Submitters have until September 10, 2018, to submit a session proposal for consideration by our program committee. If selected, you will present your session at the SAME - IFMA Facility Management Workshop 2019 on Feb 7 or 8 at the Westin Riverwalk 420 W. Market St., San Antonio, TX 78205.

The Benefits of Presenting

Selection as a session presenter is an honor. You have the opportunity to gain recognition as a topic expert among FM leaders (industry and federal agencies) and decision-makers. Attendees will take your information, tips and techniques back to their organizations for high-level discussions or immediate implementation. As a presenter, you can:
  • Enhance your credibility and stature among an influential audience of industry and federal government professionals.
  • Refresh your personal knowledge as you prepare your thoughts, handouts and visuals for presentation.
  • Challenge yourself and your colleagues through classroom interaction.
  • Apply your speaking experience toward re-certification of several industry designations.

Call for Presentations Policies & Procedures, Honoraria, Travel Expenses & Complimentary Registration

As not-for-profit associations, SAME and IFMA do not pay an honorarium for concurrent session presentations. Speakers are responsible for their own travel, accommodations and related expenses.

Speakers will receive a one-day complimentary conference registration for the day of your presentation. If you wish to attend additional days, you will be responsible for the deeply discounted speaker registration rate of US $125/day. Each session is limited to three (3) complimentary day passes. If your session features four (4) or more speakers, you must pay the US$125/day per additional speaker.  

Speaker Obligations

Please note that all accepted speakers are expected to meet ALL posted dates and deadlines. We reserve the right to make adjustments to any session that does not meet deadlines. All submitters will be notified of their final selection status via email within 4 weeks of the call date’s closing (October 5, 2018). If your abstract is accepted, you will receive a limited speaker event registration and will be expected to:
  • Complete a confirmation and release form.
  • Adhere to SAME and IFMA’s session deliverable deadlines.
  • Develop a 5-question true-or-false test to assess the attendees’ mastery of your learning objectives. 
  • Submit the final presentation handout (using the FM Workshop PowerPoint template) 
  • Deliver an exceptional educational session at the FM Workshop

To maintain the integrity of our educational program, presenters are advised not to use their session(s) as a platform for promotion of their products and services for monetary gain.

Speakers are asked to meet SAME and IFMA’s required deliverable deadlines and ensure your ability to deliver the presentation. We understand that unexpected conflicts can occur, and appreciate your advance notice in the event that circumstances prevent you from attending.

Key Dates:

Call for Presentations Opens: July 23, 2018
Extended Deadline for Submissions: September 10, 2018 (Late submissions will NOT be accepted.)
Acceptance Notifications: October 5, 2018
Final Presentations Due in PPT Format (submit via Presentation Service Center): January 14, 2019

Submission Instructions & Evaluation: Important Tips for Completing the CFP

  • Review and accept the SAME/IFMA Content Speaker Agreement before submitting a proposal.
  • Create a title that captures in 10 words or less the essence of your session.
  • Write a 400 word abstract to describe the content you will present. Sell your submission and be concise about the significance of the content.
  • Develop a 50 word summary of the session to be used in promotional materials, in the event you abstract is accepted for the conference.
  • Provide a 150-word maximum biography and photo for each panelist.
  • Learning objectives: Three to four take-aways that attendees can apply upon their return to work. Describe exactly what attendees will learn after hearing your presentation. 100 character limit for each, including spaces.
  • Please provide any additional comments you may need to describe your presentation and or the layout of the presentation flow. (i.e. If you will need the room set up in a specific manner, large notepads, case study requirements, etc.) Elaborate on specific presentation points and describe how the presentation will flow.
  • Proofread your application before submitting: Spelling or grammatical errors may cause a deduction in points in the Quality category.
  • Complete all required fields: Required fields are designated by an asterisk (*). All required fields must be completed.
  • Fill out all speaker information fields: Even if you have presented at past SAME or IFMA events, this information is required. The program committee does not have access to prior presentation submissions.
  • Before you hit the submit button: Be sure your application is complete; incomplete applications will not be considered.

The Evaluation Process

Comprised of distinguished industry and academic subject matter experts, the program committee will evaluate each application based on the following criteria:
  • Quality: The proposal is free of spelling errors, paragraphs are well constructed, and the information is effectively written and does not read as a sales pitch.
  • Focus: The topic of the presentation and the learning objectives are clearly stated, the presentation focuses on a specific topic correlating to one of the educational tracks and relates to a specific aspect of the workplace.
  • Application to the Profession: Provides the workplace professional with useful information that can be applied upon their return to work.
  • Presentation Experience: The presenter’s experience is sufficient to deliver the session and hold the audience’s attention.
  • Professional Qualifications: The presenter’s background and professional knowledge indicate that he/she is well qualified to deliver a session on the abstract’s subject matter.
The program committee also considers the following information when reviewing each abstract:
  • How is your presentation valuable? Is it relevant? Does it contain practical information that attendees can apply on the job? Determine your value proposition and suggest it in your title, state it in your objectives and support it through your narrative.
  • Why is your proposal superior? Differentiate your proposal through clear objectives, strong writing, correct grammar, and a professional look and feel. The impact of an outstanding proposal cannot be overestimated. Avoid jargon, acronyms and slang.
  • Why are you well-qualified to present? Your list of qualifications should address your communication skills and style, your industry and training experience, your credibility and your track record (past evaluations). Support your expertise through third parties rather than co-presenters.

Learning Tracks

Successful submissions for the SAME – IFMA FM Workshop 2019 will incorporate and/or reflect workplace innovation/FM advancement through a higher level of engagement between colleagues and co-workers, or promoting idea-sharing in an interactive format.
Sessions will be organized into tracks that reflect a facility management focus on both military installations as well as non-military buildings/complexes. We will again offer multiple tracks for topics. The final list of tracks and sessions will be determined by the proposal review process. Current tracks and topics being considered are:

Technology Impacts. Theme: "The Future of Facility Asset Management"

  • FM Solutions for Cutting-Edge Products and Solutions
  • How is the IoT impacting FM?
  • Facility Asset Management, Workers, and Workplace Management Systems
  • Emerging Technologies--Are 3D, Virtual Reality, and Artificial Intelligence Impacting Facility Management Performance
  • Using Drones in Facility Asset Management?
  • SMS Systems, Tools, Condition Assessment, and Predictive Modeling, i.e., BUILDER, ROOFER, etc.

Facilities Operations and Maintenance (O&M). Theme: "Maximizing Manpower/System Interface"

  • Labor productivity, metric labor costs, and Key Performance Indicators (KPIs) in performing facilities O&M
  • State-of-the-Art of Computerized maintenance management systems (CMMS) and Work Control
  • Measuring Facility O&M Quality
  • Facility O&M Leadership, Strategic Planning, Manpower Planning
  • Facility O&M and Collective Bargain Agreements (FAM)
  • Real Estate Planning, Acquisition, and Disposition.
  • Geo-Spatial Impacts on Facility O&M
    • Using Geo-Spatial Data to Manage Predictive/Preventative Maintenance
    •  Integrating Geo-Spatial Data with Facility O&M
    • Absence of National Geo-Spatial Standards for Work Breakdown Structures
  • Expanding Healthy and Safe Facility O&M Work Environments
  • Using Sustainment Management Systems. Successful Case Studies from Industry
  • Applying Work Management Tools to Building Systems
  • Technician Updating of Facility Changes
  • Help Desk Performance, Occupant Communication, and Feedback
  • Preventative Maintenance (PM) versus Predictive Maintenance (PdM)
    • Predicting when and where the next infrastructure failure will occur

Business Management Systems. Theme: "Facility Asset Management and the Bottom Line"

  • Financing, Budgeting, and Procurement
  • Leverage Funding to Generate Integrated Facility O&M Plans
  • Using Activity Management Plans (AMPs) and/or Comprehensive Asset Management Plans
  • Hiring Practices in Facility Asset O&M
  • Sexual Harassment in Facility O&M Industry
  • Project Management Oversight
  • Geospatial Sub-Topics
    • Funding Geospatial Intelligence Systems
    • Using Existing Geospatial Intelligence (GEOINT) to Support Planning, Resourcing and Mission Execution
    • Using Geospatial Data to Support Critical Infrastructure Investment (Defense Critical Infrastructure Program, etc.)
  •   Controlling Costs Using Work Breakdown Structures

International Ideas. Theme: "Lessons Learned from Outside the U.S."

  • FAM Lessons Learned from Far East, Europe, Mid-East?
  • Global Companies Promoting FAM Internationally?
  • International FAM Trade Associations and Publications

Energy Resilience & Mission Assurance. Theme: "Maximizing Energy Efficiency for Total Cost Reduction"

  • Energy Resilience/Security for Mission Assurance
  • Comparing and Contrasting Private Sector Energy Resiliency with DoD Mission Assurance Goals
  • Microgrids, Distributed generation, and Energy Storage to Sustain Facilities and Reduce Energy Costs
  • Current Status of Power, Gas, Water, and Wastewater Utility Privatization
  • Innovations in Energy and Water Efficiency, and Technology Advances: Using Incentives to Change Behavior

Environmental Stewardship and Sustainability.  Theme: “Facility Asset Management and Environmental Impacts”

  • Environmental Stewardship & Sustainability: Sustainable management of built and natural environments.
  • Collecting and displaying environmental data to effectively communicate to target audiences
  • Commissioning/Retro-Commissioning

Geospatial Engineering Support of Facility Asset Management.  Theme: “GeoIntegrating Data to Decisions (D2D)”

  • Inhibitors to Data Integration, Visualization and Analysis (focus on CHALLENGES and discuss potential steps towards sustainable solutions)
    •  Absence of common construction and equipment terms
    • Absence of national standards for construction specifications
    • Standardizing Facility Asset Management Decision Support Products
    • Challenges with common Building Information Model (BIM) formats
    • The “Norway Problem” (international vs U.S. technologies)
    • Units of Measure (SAE and Metric)
    • International legal environments (e.g., Safety Engineering)
  • Doctrine: Joint Publication 3-34 (Joint Engineer Operations) (
  • Governance 
    • Defense Installations Spatial Data Infrastructure (DISDI) (
    • Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) ( 
  • Cyber Security for Industrial Controls Systems
  • Communications Infrastructure Interdependency
  • Using Geospatial Data for More Informed Facility Asset Management Decisions
    • Objective measures
    • Financial Improvement and Audit Readiness (FIAR) Compliance and Reconciling Asset Records
    • Relating Geospatial Data to Mission Outcomes
    • Development of Facility Investment Plans: Location data tied to prioritization and budget validation
  • Accurate Infrastructure data (dorm locations, utilities, etc.)
  • Interagency Data Sharing (policy, agreements, data standards)
  • App Integration
  • Space Management, Condition Analysis, Linear segmentation
  • Using Geospatial Data to Visualize Physical Assets
    • Integrating CADD, BIM, GIS and SMS using COTS and GOTS tools 
    • Field Data Collection Tactics, Techniques and Procedures 
    • LiDAR (Terrestrial, Airborne, hand-held)
    • Smartphone Data Applications
    • Other
  • Geospatial Data Requirements and Data Standards
  • Security and Classification of Aggregated Geospatial Data
  • Ownership of Authoritative Geospatial Data Sources

Resilience /Contingency /Disaster Response.  Theme: “Readiness, Response, Recovery”

  • Facility Asset Management, Emergency Preparedness, and Business Continuity
  • Resilience and utilization remain strategic themes.  Commit to these ideas across DOD
  • Integrating installations in support of federal, state, local disaster response and recovery 

Thank You!

Thank you in advance for reviewing the Call for Presentations policies and procedures prior to submitting your presentation for consideration.


If you have any questions, please contact SAME's Program Manager, Eddie Gonzalez, at or 703-549-3800, ext. 176. 

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