Speaker FAQ

Yes, registration for all speakers and moderators for Virtual FMW is complimentary.

Please register no later than Thursday, July 22, 2021.

*Service members are permitted to wear a uniform to SAME events in accordance with service regulation.

Please review the list of services below for your approved dress code.  Please ensure you are dressed according to the dress code paying attention to jewelry that would cause noise in your microphone.

Group Dress Code
Civilian Business Attire
U.S. Army ASU (Class A equivalent)
U.S. Marine Corps Service "C"
U.S. Navy Summer White
U.S. Air Force Service Dress
U.S. Coast Guard Service Dress Blues
U.S. Public Health Service     Service Dress Blues

Click here for the Program Schedule

Yes. Please upload your presentation in  PPT format using the "Upload Handout" link in the SSC. Draft Presentations are due July 12  and will be used during the dry run. We understand that there may be changes to your presentation after this date, and that''s okay - you can upload a new version but please email sessions@same.org to notify changes have been made. Final presentations are due no later than July 22, 2021.

The DRAFT presentation should be uploaded to use during your dry run July 12.  It also shows SAME that you are on track with providing your presentation on time. We understand that you are still making edits until the FINAL is due July 22, 2021.

Please title by military time, day, track, last name, draft or final.

Example: 1400-1500_Tues_Geospatial_Jones_FINAL

File Format and Size Limitations: All presentations must be in PPT format. 50 MB is the maximum sized file that can be uploaded. DO NOT upload a PDF instead of a PPT in order to meet file size requirements.

Can’t Meet the 50 MB Size Requirement?? Solutions are to compress any photos, videos, or graphics within the presentation. If you are unable to do this, please notify SAME via email so we can discuss a work-around.

Speakers should use their own computers.  The computer must be connected to the internet and have sound and video capabilities.

No, it is best to use a headset with a microphone attached for your presentation.

Your polling questions should be sent to your SAME POC at 1 week before your presentation date.

Yes, during the presentation, SAME staff will be in the background to launch and publish the poll results.

Big Marker is our virtual platform.

Yes, SAME staff will provide a URL to access the platform. You will need to have a DRAFT presentation ready to include polls at the time of your dry run.

All sessions and activities are Eastern Daylight Time.

Speakers and moderators should sit in an area clear of clutter.  It is helpful to sit in a nicely decorated part of the building you are in.  You should have a well-lit area.  Consider adding additional lights to your room if the area is too dark.  Your area should be quiet during your presentation.  Make sure any pets or people are in a different area of the building you are in.

On the Speaker Welcome page, you should see the session(s) you are speaking or moderating for and will include session code, session title, date, time and role.  Your contact information will not appear.  If you have other speakers or moderators in your session, the names and contact information for those people will appear. 

Yes - please insert the polling question and multiple answers into the slide deck for your presentation.  SAME staff will pull out the answer and enter it into the polling tab.  During the presentation, the speaker or moderator will read out the question and SAME staff will release the poll.

Yes - you will need a slide indicating there is a video.  SAME staff will upload the video separately and launch it when the slide is shown. You can upload videos in MP4 formats or use a link to YouTube.

Please feel free to contact the following representatives for answers to any questions you may have related to FMW. The SAME National Office staff is on hand to make sure your FMW experience is a wonderful, informative one.

Area Email Phone
Registration registration@same.org 703-549-3800 ext. 191
Exhibits & Sponsorships exhibit@same.org 703-549-3800 ext. 111
Membership member@same.org 703-549-3800 ext. 131
Speaking at Virtual FM Workshop sessions@same.org 703-549-3800 ext. 171
General Oversight amcleod@same.org 703-549-3800 ext. 150

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