Call for Presentations


Interested in submitting a Presentation for consideration? Submit Now

The deadline to submit a session proposal is now extended to October 17, 2017. If selected, you will present your session at the 2018 SAME-IFMA Facility Management Workshop taking place Feb 7-9 at the Westin Riverwalk 420 W. Market St. San Antonio, TX 78205. Details on the Call for Presentation are noted below.


The Society of American Military Engineers (SAME) and the International Facility Management Association (IFMA) invite you to share your industry knowledge and business expertise with federal government and industry professionals who support the people, places, processes and technologies of the work environment.

Submitters have until October 17, 2017, to submit a session proposal for consideration by our program committee. If selected, you will present your session at the SAME - IFMA Facility Management Workshop 2018 on Feb 8 or 9 at the Westin Riverwalk 420 W. Market St., San Antonio, TX 78205.

The Benefits of Presenting

Selection as a session presenter is an honor. You have the opportunity to gain recognition as a topic expert among FM leaders (industry and federal agencies) and decision-makers. Attendees will take your information, tips and techniques back to their organizations for high-level discussions or immediate implementation. As a presenter, you can:

  • Enhance your credibility and stature among an influential audience of industry and federal government professionals.
  • Refresh your personal knowledge as you prepare your thoughts, handouts and visuals for presentation.
  • Challenge yourself and your colleagues through classroom interaction.
  • Apply your speaking experience toward re-certification of several industry designations.

Call for Presentations Policies & Procedures, Honoraria, Travel Expenses & Complimentary Registration

As not-for-profit associations, SAME and IFMA do not pay an honorarium for concurrent session presentations. Speakers are responsible for their own travel, accommodations and related expenses.

Speaker registration is complimentary if attending on the day of one's presentation only. Speaker registration for the full conference is offered at a discounted rate of $229 for industry or $79 for government. 

Speaker Obligations

Please note that all accepted speakers are expected to meet ALL posted dates and deadlines. We reserve the right to make adjustments to any session that does not meet deadlines. All submitters will be notified of their final selection status via email the week of November 10, 2017. If your abstract is accepted, you will receive a limited speaker event registration and will be expected to:

  • Complete a confirmation and release form.
  • Adhere to SAME and IFMA’s session deliverable deadlines.
  • Submit the final presentation handout using the FM Workshop PowerPoint template.
  • Deliver an exceptional educational session at the FM Workshop

To maintain the integrity of our educational program, presenters are advised not to use their session(s) as a platform for promotion of their products and services for monetary gain.

Speakers are asked to meet SAME and IFMA’s required deliverable deadlines and ensure your ability to deliver the presentation. We understand that unexpected conflicts can occur, and appreciate your advance notice in the event that circumstances prevent you from attending.

Key Dates:

Call for Presentations Opens: August 1, 2017
Deadline for Submissions: October 17, 2017 (Late submissions will NOT be accepted.)
Acceptance Notifications: November 10, 2017
Final Presentations Due in PPT Format (submit via Presentation Service Center): January 18, 2018


Submission Instructions & Evaluation: Important Tips for Completing the CFP

  • Review and accept the SAME/IFMA Content Speaker Agreement before submitting a proposal.
  • Create a title that captures in 10 words or less the essence of your session.
  • Write a 400 word abstract to describe the content you will present. Sell your submission and be concise about the significance of the content.
  • Develop a 50 word summary of the session to be used in promotional materials, in the event you abstract is accepted for the conference.
  • Provide a 150 word maximum biography and photo for each panelist.
  • Learning objectives: Three to four take-aways that attendees can apply upon their return to work. Describe exactly what attendees will learn after hearing your presentation. 100 character limit for each, including spaces.
  • Please provide any additional comments you may need to describe your presentation and or the layout of the presentation flow. (i.e. If you will need the room set up in a specific manner, large notepads, case study requirements, etc.) Elaborate on specific presentation points and describe how the presentation will flow.
  • Proofread your application before submitting: Spelling or grammatical errors may cause a deduction in points in the Quality category.
  • Complete all required fields: Required fields are designated by an asterisk (*). All required fields must be completed.
  • Fill out all speaker information fields: Even if you have presented at past SAME or IFMA events, this information is required. The program committee does not have access to prior presentation submissions.
  • Before you hit the submit button: Be sure your application is complete; incomplete applications will not be considered.

The Evaluation Process

Comprised of distinguished industry and academic subject matter experts, the program committee will evaluate each application based on the following criteria:

  • Quality: The proposal is free of spelling errors, paragraphs are well constructed, and the information is effectively written and does not read as a sales pitch.
  • Focus: The topic of the presentation and the learning objectives are clearly stated, the presentation focuses on a specific topic correlating to one of the educational tracks and relates to a specific aspect of the workplace.
  • Application to the Profession: Provides the workplace professional with useful information that can be applied upon their return to work.
  • Presentation Experience: The presenter’s experience is sufficient to deliver the session and hold the audience’s attention.
  • Professional Qualifications: The presenter’s background and professional knowledge indicate that he/she is well qualified to deliver a session on the abstract’s subject matter.

The program committee also considers the following information when reviewing each abstract:

  • How is your presentation valuable? Is it relevant? Does it contain practical information that attendees can apply on the job? Determine your value proposition and suggest it in your title, state it in your objectives and support it through your narrative.
  • Why is your proposal superior? Differentiate your proposal through clear objectives, strong writing, correct grammar, and a professional look and feel. The impact of an outstanding proposal cannot be overestimated. Avoid jargon, acronyms and slang.
  • Why are you well-qualified to present? Your list of qualifications should address your communication skills and style, your industry and training experience, your credibility and your track record (past evaluations). Support your expertise through third parties rather than co-presenters.

Learning Tracks

Successful submissions for the SAME – IFMA FM Workshop 2018 will incorporate and/or reflect workplace innovation/FM advancement through a higher level of engagement between colleagues and co-workers, or promoting idea-sharing in an interactive format.

Sessions will be organized into 3 Tracks that reflect energy and facility management focus as well as a track on Executive Leadership Issues.

Facility Asset Management

  • The use of Activity Management Plans (AMPs) and/or Comprehensive Asset Management Plans
    • Using known data to make smart infrastructure decisions
    • How to leverage funding to generate a truly integrated plan
  • Emergency Preparedness and Business Continuity
  • Communication
  • Quality
  • Real Estate & Property Management: Real estate planning, acquisition, disposition
  • Human Factors: Healthful and safe environment, security, employee development
  • Project Management: Oversight and management of projects and related contracts
  • Environmental Stewardship & Sustainability: Sustainable management of built and natural environments
  • Technology: Facility management technology, workplace management systems
  • Leadership & Strategy: Strategic planning, organizing staff, leading facility functions
  • Finance & Business: Strategic plans, budgets, financial analyses, procurement
  • FM Solutions: Specifically designed for IFMA Corporate Sustaining Partners (CSPs) at the Silver level or higher only
    • Avenue to educate FMs on cutting-edge products and solutions
    • IFMA's Corporate Sustaining Partners (CSP's) are an elite group of companies that have made a powerful statement in support of facility management by partnering with IFMA
    • These providers contribute to IFMA's mission to advance the profession, helping the association offer exceptional services, products, resources and opportunities

Facilities Operations and Maintenance

  • Energy Resilience & Mission Assurance
  • Energy Resilience/Security for Mission Assurance
    • Comparing and Contrasting Energy Resiliency (Private Sector) and Mission Assurance (DoD Goals)
    • Application of Microgrids, distributed generation, and energy storage to sustain operations and reduce total costs
  • Utilities Privatization
  • Environmental Stewardship and Sustainability
  • Innovations in Energy Efficieny-Technology Advances and Behavior Change Incentive Options in Energy and Water Conservation
  • Commissioning/Retro-Commissioning
  • Applying Work Management Tools to Building Systems
  • Metrics and Key Performance Indicators (KPIs)
  • Operations & Maintenance: Building operations and maintenance, occupant services 
  • Implementing Preventative Maintenance
  • SMS sytems and tools, condition assessment and predictive modeling of facilities and infrastructure
    • Builder, Roofer, etc.
  • Technology Advances
  • Work Management Tools

Geospatial/IT for Asset Management Requirements

  • Doctrine: Joint Publication 3-34 (Joint Engineer Operations)
  • Governance
  • Cyber Security for Industrial Controls Systems
  • Managing data as an asset
  • Using Sustainment Management Systems
    • Successful Case Studies from Industry
  • Using GIS data to Manage
  • Using GIS to Analyze Building Data
    • For Predictive/preventative maintenance
  • Communications Infrastructure (interdependency)
  • Decision making (better informed decisions)
    • Objective measures
    • FIAR compliance (reconciling asset records)
    • Development of Facility Invest Plans: Location data tied to prioritization and budget validation
  • Funding (for collection and updates)
  • Accurate infrastructure data (dorm locations, utilities, etc.)
  • Determining (predicting) when and where the next infrastructure failure will occur
  • Relating data to mission outcomes
  • Interagency sharing (policy, agreements, data standards)
  • App integration
  • Space Management, Condition analysis, Linear segmentation
  • Updating facility changes (in the hands of technicians)
  • Environmental Data: Collecting and displaying so it may be effectively communicated to the target audience
  • Geospatial Intelligence (GEOINT) supporting planning, resourcing and mission execution
  • Investing in protection of our critical infrastructure (DCIP, CI, etc.)


  • Requirements (decision requirements)
  • Standards
  • Security and classification (impact of aggregation)
  • Ownership (Authoritative Data Sources)
  • Discoverability, Accessibility, INteroperability, Credibility (accuracy, completeness), Usability 
  • Integration

Thank You! Questions?

Thank you in advance for reviewing the Call for Presentations policies and procedures prior to submitting your presentation for consideration.

If you have any questions, please contact SAME's Education & Program Manager, Nicole Mathews, at or 703-549-3800, ext. 172 or Nick Desport, RA, LEED AP at

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About IFMA

IFMA is the world's largest and most widely recognized international association for facility management professionals, supporting more than 24,000 members in 94 countries. IFMA members manage more than 37 billion square feet of property and purchase more than US$100 billion in products and services annually.

About SAME

The Society of American Military Engineers (SAME), the premier professional military engineering association in the United States, unites more than 30,000 architecture, engineering, construction (A/E/C), facility management and environmental entities and individuals in the public and private sectors to prepare for—and overcome—natural and manmade disasters, and to improve security at home and abroad.

About the FM Workshop

SAME and IFMA are celebrating our 14th year working together to provide outstanding educational programs to the members of both associations.  Our successful partnership continues to bring together IFMA’s excellent facility management education and training, and SAME’s wealth of military installation management experience.  The SAME-IFMA Workshop is a co-hosted, bi-annual event. The Workshop is an interactive conference focused on finding innovative, resourceful solutions to common facility challenges; gaining achievable strategies that will get the attention of customers, supervisors and colleagues; and sharing best practices for managing facilities, teams and projects.

About FM Workshop Attendees

The SAME-IFMA Workshop welcomes public and private sector facility management practitioners, educators, topic experts, authors, students, product and service providers, members of IFMA, SAME, and partnering organizations, as well as professionals in real estate, engineering, architecture, design, security, IT and HR. In 2017, more than 300 individuals attended.  Everyone arrives in search of something — a solution, a best practice, a new skill, a mentor, a client, a fresh perspective, an action plan or a break from routine.

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